College Coffee House: Planning And Execution

how to organize college coffee house

Coffee is the lifeblood of college students. Setting up a coffee house in a college requires an understanding of the target market, which in this case, is students. The coffee house should be a space where students can relax, socialise, and enjoy a good cup of coffee. Here are some key considerations when organising a college coffee house:


Choosing a location

Proximity to Target Audience

Firstly, consider the location's proximity to your target audience, primarily college students. The coffee house should be easily accessible and ideally situated within the college campus or nearby. This encourages footfall and creates a convenient space for students to gather, socialise, and take a break from their studies.

Space and Ambience

The chosen location should have sufficient space to accommodate seating and tables for patrons. A comfortable and inviting ambience is essential, with the option for both indoor and outdoor seating, depending on the climate. Ensure the space is flexible and can be adapted for different events or themed nights to keep things interesting.

History and Significance

When selecting a location, consider the history and significance of the place. The College Street Coffee House in Kolkata, for instance, is renowned for its intellectual debates and cultural heritage. Choosing a location with a unique story or a place that has been a hub for artists, writers, and thinkers in the past can add to the allure of your coffee house.

Nearby Attractions

Selecting a spot near other attractions or points of interest can also be advantageous. For example, the College Street Coffee House in Kolkata is situated opposite the Presidency University, making it a natural gathering place for students and intellectuals. Think about what other establishments or landmarks are nearby and how they might complement your coffee house.

Renovation and Refurbishment

If you opt for a location with a rich history, be mindful of any renovation or refurbishment requirements. Ensure you understand any restrictions, such as those that prevented the College Street Coffee House from accepting renovation offers from certain companies. Budgeting for any necessary renovations and planning ahead to minimise disruption to operations are crucial considerations.

Compliance with Norms and Conditions

When approaching potential locations, be mindful of any norms and conditions that must be adhered to. For example, the College Street Coffee House's cooperative society refused offers from companies due to clashes with their norms and conditions. Understanding these requirements from the outset will save time and effort in the long run.

In summary, choosing the right location for your college coffee house involves careful consideration of accessibility, space, history, nearby attractions, and any renovation or compliance requirements. By selecting a spot that ticks these boxes, you'll be well on your way to creating a thriving hub for students and the wider community.

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Selecting a coffee-making method

When selecting a coffee-making method, it's important to consider factors such as speed, cleanup, and the amount of coffee consumed. Different brewing methods will also produce different tastes, so it's worth experimenting to find the one that suits your palate. Here are some of the most popular coffee-making methods to help you decide which one is best for your college coffee house:

Drip Machine

Drip machines are standard coffee makers that can be found in many public places. They are convenient and programmable, allowing you to have a hot cup of coffee waiting for you. However, the flavour may be lacking compared to other methods, as the coffee tends to be thinner and more watered down.

French Press

The French press is a well-loved, tried-and-true method for making full-bodied coffee. It is an immersion method where the coffee grounds sit in water for four to five minutes before being plunged and "pressed" to separate the grounds from the brewed coffee. The taste is smoother and less bitter than drip coffee, but it may lack the depth of flavour that other methods offer.

Moka Pot

The Moka pot is an iconic stovetop coffee maker that uses pressure extraction, similar to an espresso machine. It produces a robust, slightly bitter flavour and has a Zen-like setup process. However, the metal filter cup may leave some sediment in the cup.


The pour-over method is excellent for teasing out the subtle flavours of the coffee and allows for easy experimentation. It uses a cone and a filter to control each brewing variable to achieve the optimal flavour. The result is a delicate, smooth texture with a clarified mouthfeel due to the paper filter that absorbs oils and undissolved coffee particles.


The AeroPress is a versatile and portable brewing method that produces a delicate, silky mouthfeel. It combines immersion and filtration, resulting in a clean, full-flavoured cup with minimal grit. It is a favourite among camping enthusiasts as it can be used anywhere and brews a superb cup of coffee in just one minute. However, it requires specialty filters, which may be a drawback for some.


Auto-drip machines are one of the most well-known and popular ways to make coffee, valued for their convenience. They can quickly brew coffee for a large group, and some machines have sophisticated functions that mimic the pour-over method. The paper filter helps to clarify the mouthfeel by absorbing oils from the beans.

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Budgeting for equipment

Identify Equipment Needs

Begin by assessing the equipment necessary for your college coffee house. This includes coffee machines, such as single-serve coffee makers or espresso machines, depending on your expected demand and the variety of coffee beverages you plan to offer. Consider the number of students and staff you will be serving and whether self-service options are preferred. If so, you may need multiple machines to avoid long queues during peak hours.

Research Options and Costs

Research different brands and models to find the best fit for your budget and requirements. Compare prices, features, and capacity to make an informed decision. For example, the Cuisinart Single-Serve Coffee Maker is a versatile option with a mid-range price point, while the Ninja Hot and Cold Brew System offers more variety but comes with a higher price tag.

Allocate Budget Accordingly

When budgeting, consider not only the cost of the equipment but also any installation, maintenance, and repair costs that may arise. Allocate a reasonable amount for these additional expenses to avoid overspending. Don't forget to include the cost of smaller items like permanent filters, mugs or cups, milk frothers, and other accessories to complete your coffee house setup.

Consider Second-Hand Options

If you're working with a limited budget, consider looking into second-hand or refurbished equipment. This can help you obtain higher-quality machines at a lower cost. Just be sure to inspect the equipment thoroughly and verify that it is in good working condition before purchasing.

Plan for Future Upgrades

Finally, while planning your budget, consider the long-term viability of your equipment. As your coffee house becomes more established and popular, you may need to invest in additional or upgraded equipment to meet demand and maintain efficiency. Plan and set aside funds for future upgrades to ensure a seamless transition when the time comes.

By following these steps and carefully considering your equipment choices, you can effectively budget for your college coffee house and create a welcoming and efficient space for students to enjoy their favourite beverages.

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Decorating the space

When it comes to decorating the space for your college coffee house, there are several ways to create a warm and inviting atmosphere. Here are some ideas to get you started:

Create a cosy seating area with comfortable couches and armchairs. You could use plush cushions and soft blankets to make the space extra inviting. Perhaps consider a colour scheme that ties in with your college colours or go for a more neutral palette of browns, beiges and greens for a natural, relaxed feel.

Add some lighting to create ambiance. Fairy lights or small lamps on tables can make the space feel warm and welcoming. Candles are another great way to create a relaxed vibe, just be sure to opt for LED or battery-operated ones to avoid any fire hazards.

Bring in some plants to give the space a lift. Small potted plants or hanging plants can add a touch of nature and improve the air quality. Just be sure to choose plants that don't require a lot of sunlight if your space doesn't have access to natural light.

Display some artwork or posters on the walls. This could be paintings, prints or even photographs. Perhaps reach out to local artists or the college art department to see if anyone would like to contribute or display their work.

Use rugs to define different areas of the space. This can make the room feel more homely and inviting. Opt for rugs that are easy to clean and durable, as they are likely to see a lot of foot traffic.

Finally, don't forget the small details. Things like coasters, placemats and menu blackboards can all add to the overall atmosphere and make your college coffee house feel unique.

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Planning an opening event

Decide on a Theme and Concept: Choose a theme that aligns with your college culture and the interests of your target audience. This could be a literary theme, an artistic theme, or something more light-hearted and fun. For example, you could have a poetry night, an open mic for musical performances, or a trivia night. The theme will help create a buzz and attract students to attend the opening event.

Select a Date and Time: Pick a date and time that works for your target audience. Consider choosing a day and time when students are more likely to be available, such as a Friday evening or during the weekend. Make sure to promote the event well in advance so that students can plan their attendance.

Create a Budget: Determine how much you want to spend on the opening event. Consider the costs of decorations, refreshments, entertainment, and any other expenses. If you're working with a limited budget, focus on the essentials and look for cost-effective options.

Promote the Event: Utilize various marketing channels to spread the word about the opening event. Put up posters and flyers around the college campus, use social media platforms, and encourage word-of-mouth promotion among students. Create a sense of excitement and intrigue to generate interest.

Prepare the Venue: Choose a suitable location for your college coffee house, ensuring it is spacious enough to accommodate guests comfortably. Decorate the venue to match your theme, creating a welcoming and inviting atmosphere. Consider adding some simple lighting effects and playing background music to enhance the ambiance.

Organize Refreshments: Offer a variety of refreshments, including coffee, tea, and light snacks. If possible, provide some healthier options as well to cater to different dietary preferences. Ensure you have enough supplies and consider having a backup plan in case of higher-than-expected attendance.

Arrange Entertainment: Depending on your theme, arrange appropriate entertainment for the event. This could be live music, poetry readings, interactive games, or even a movie screening. If possible, involve students in the performances to encourage participation and engagement.

Manage Logistics: Pay attention to the small details that will make your event run smoothly. This includes setting up tables and chairs, ensuring proper waste management, and having a dedicated space for serving refreshments. Consider having a few volunteers to help with setup, cleanup, and managing the event.

By following these steps and planning well in advance, you can create a memorable opening event for your college coffee house that will leave a positive and lasting impression on your fellow students.

Frequently asked questions

Some good coffee brewing methods for college students include using a Chemex, a simple cone dripper, a stovetop espresso maker, or a small, cheap espresso machine.


The Osaka pour-over coffee brewer and the Bodum Young Press Shock Resistant French Press Coffee Maker both use metal mesh filters, eliminating the need for paper filters.


The College Street Coffee House, or Indian Coffee House, is a cafe located in Kolkata, India. It has long been a popular meeting place for intellectuals, artists, writers, and students, and has played an important role in the city's cultural history.


Some essential items for a dorm room coffee station include an electric kettle, a pour-over coffee maker or French press, airtight coffee and sugar canisters, a coffee scoop, and a mug tree with some cute mugs.


When organizing a coffee station in a small space, consider using a cart or tray to create a designated area. Utilize wall space or shelves to hang mugs, and store tea bags and coffee pods in drawers or airtight canisters to save counter space.

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